How To Write An Effective Rfp

Not only does that ensure you understand what your stakeholders need and why, but the information will also be valuable later in the HRMS selection process . Making the right decision requires more than satisfying a checklist but should also include listening actively to the needs and requirements of all stakeholders.

• Small, midsized or large, your business has unique needs, from technology to support and everything in between.
• It is helpful to both you and the vendor if you give an explanation of how you would like the response structured.
• Many modern, cloud-based HRIS software systems are very configurable.
• Explore our full range of payroll and HR services, products, integrations and apps for businesses of all sizes and industries.
• ADP does not warrant or guarantee the accuracy, reliability, and completeness of the content on this blog.

That said, let’s be honest — defining your requirements isn’t easy. You need to take the input of multiple stakeholders into account. Everyone from the C-Suite to the HR team who’ll use the software needs to have a voice.

Compile The Requirements Into Your Rfp

Even if you provide instructions for where to find all of the questions throughout the document, it’s still better to write them all in one part of the document in the first place. Vendors will be more confident they’ve addressed all of your questions and the responses will also be easier for your company to read and understand.

This section should introduce the vendors to the company and the project. Things like core values, target customer base, office locations, and staff numbers should be outlined in this section. There should also be a basic explanation of what led to the need for a new HRIS.

Your Complete Hrms Rfp Guide With Free Hrms Rfp Template

Get a presentation for proof of concept, where you’ll see how the software performs specific tasks such as processing payroll. For those still in the running, it’s time to go deep. Seeing “yes” responses to your requirements is nice, but that doesn’t convey enough to let you pick a solution with confidence. For that, you need to get a feel for the software.

A wide funnel lets you compare each company’s offerings and provides a high-level view of the HRIS software landscape. This gives you a view of vendor-specific nuances and industry best practices.

How To Write An Effective Rfp

Manage labor costs and compliance with easy Time & Attendance tools. For advanced capabilities, Workforce Management adds optimized scheduling, labor forecasting/budgeting, attendance policy, leave case management and more. By clicking the continue button above, I agree that Matchr and its approved vendors may use my information to follow up on my request. I also accept the Terms of Use and Privacy Policy. While details are important, it’s not a good idea to dictate in the RFP how you want the vendor to do something. Instead, ask how the vendor might accomplish what you need. The vendor will need to comply with your requirements, but it’s a good idea to see how the vendor will go about meeting those needs.

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Note The Timeline

Adjusting to a new system takes time, so it’s in your best interest to understand how the vendor will equip your team for success and make sure you get the most out of your new HRIS. If you’ve been thorough, it shows vendors the exact ways their solution can meet your needs. Find the flaws in your current system (whether it’s another HRIS or the folder and file cabinet combo). If you have an HRIS already, examine its functionalities so you have a framework for the needed capabilities and features in the new software.

Are you looking for a single vendor for all your HR, payroll and time needs? Go beyond the obvious, like a single, unified source will result in better-quality reporting. Just because modules in an HR system are integrated does not always mean they speak the same language. Today’s digital landscape means limitless possibilities, and also complex security risks and threats. At ADP, security is integral to our products, our business processes and our infrastructure.

Nail Your Hris Rfp Using Our Free Template And Guide

To help you select a system that meets the compliance standards of your educational institution, here are 68 questions that can be used to help create your HRIS RFP. Protect your organization during your procurement steps by also ensuring that the process is objective and any legal disclaimers or disclosures have been vetted and included within the document. Of course, if you prefer, you can go an alternate route to the classic RFP. The abovementioned RFI and RFQ combo is one option.

Compare Top HR Software Leaders Pricing, Ratings, and Reviews for each Vendor. PLUS… Access to our online selection platform for free. What features does your business need to run smoothly and execute strategic plans?

Dont Combine Questions In One Bullet Point

Just like you wouldn’t buy a car without taking it for a test drive , you need to test each solution you’re considering. Because ending up with a solution that sounds good in theory but fails to fulfill expectations is like buying a Subaru Outback only to discover the wheels keep slipping off. RequirementsHub provides the tools to begin building your RFP and sharing with stakeholders.

Implementing new HR software isn’t as simple as doing research, sending RFPs, choosing a vendor and rolling out the solution. You can’t nail everything down in a single document. The point of conducting thorough follow-up is to identify any gaps that you can’t get from reading a document. It gives you a firsthand idea if a system is user-friendly or if all those capabilities mentioned in the vendor’s proposal are actually a hassle to configure. And more importantly, it lets your teams raise any concerns or confirm that the software does exactly what they need it to without causing headaches. If you want to cut the typical RFP time in half, the Decision Platform guides you through the entire process from gathering requirements to managing RFPs.

Additional Rfp Tips

Requirements Template for HR Software Jump-start your selection project with a free, pre-built, customizable HR Tools requirements template. If you’re near the start of your journey, grab our free HR comparison report. It gives a detailed look at the current market and the features of the top HR vendors so you can accelerate your research. Selecting new software isn’t an overnight process. You need to conduct lengthy research, as well as give vendors time to respond to your RFP.

At the RFP stage, the vendor simply doesn’t know this information yet and I’d venture to say that neither does the person asking for the reference. If the vendor is any good at what they do, you will not be getting references until much later in the evaluation process. The devil’s in the details, as hris rfp they say — especially when it comes to software selection via RFP. For the best results, be as specific as possible with every step. You also want to ensure vendors are drilling into the details as well. After you’ve made your choice and finalized the contract, turn your attention to the rollout.

Find resources for keeping employees engaged here. And if you’re further along, check out our HR pricing guide. You’ll get a customized report with pricing details, info on cost structure, insight into product limitations and more. A guide to help create your HRIS RFP. Selecting software requires a lot of investment, so it’s important you end up with the right HRIS on the first try. Our mission is to make that process faster, simpler and less costly.

If anRFP is written well, you’re more likely to get more responses from vendors. The more responses you get, the more likely you are to find a vendor that more closely matches what you need.

• In the hyper-competitive HR space, expected to hit $30 billion USD by 2025, picking the best human resource information system can feel like a mystical art.
• These questions in combinations with the traditional checklists can help you determine which vendor or vendors are better for your organization and will meet the needs of most stakeholders and not just one.
• Bullet points and subheadings will help keep your RFP organized so it’s easier to read and understand.
• For those still in the running, it’s time to go deep.
• However, there may be more than one way to provide you with what you need.